Internal Mail Tracking Software That Eliminates Lost Parcels and Manual Processes
Track, notify and manage deliveries across offices, campuses and residential buildings with complete visibility and audit trails.
Cloud Based
GDPR Compliant
iOS & Android
Recipient Notified
- Delivery update sent successfully
Trusted by leading organisations
100%
Fully auditable transparency
2.5M+
Safe deliveries with Traizr
100k+
Staff hours saved
As Easy as 1, 2, 3
Here’s how Traizr automates every delivery, from courier barcode to recipient pickup, using one mailroom parcel tracking workflow.
01
Scan Parcel
Use the Traizr mailroom app to scan the courier’s native barcode, match a recipient, and capture item details in seconds. No spreadsheets, no manual entry, no second scanning system.
02
Auto-notify Recipient
As soon as an item is logged, Traizr sends an email and in-app alert with a unique QR code, item type, image, and pickup location. Recipients always know what has arrived and where to collect it.
03
Collect Parcel
Scan the QR code or capture a photo or signature to add an auditable entry with a time and date stamp. Every parcel has a clear chain of custody and proof of delivery.
Operational Outcomes
Real results from a modern mailroom management system. Smoother handovers, fewer disputes, and full visibility across every site.
Save staff hours
Reduce queues and interruptions during busy delivery periods.
Less Manual Work
Replace spreadsheets, paper logs and manual notifications.
Audit Confidence
Create a complete chain of custody for every delivery.
Happier Residents & Staff
Faster collections and real-time delivery updates.
Visibility Across Buildings
Manage multiple locations from one central dashboard.
Fewer Delivery Disputes
Proof of collection and delivery verification reduce complaints.
See Traizr in Action
Tour the dashboard, mobile app, reporting suite, and notification flows that power thousands of daily deliveries.
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Parcel Tracking Dashboard
Every incoming parcel is logged from the moment it arrives. Courier details, recipient, postroom location and timestamps are captured automatically with full chain-of-custody tracking.
- Complete visibility from arrival to collection.
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Outgoing Parcel Tracking
Log outgoing mail and parcels, record courier handovers, and generate SecureLink proof of dispatch. Every outbound item tracked with a complete audit history.
- Full outbound accountability from first scan to final delivery.
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Reporting & Analytics
Delivery analytics across any date range. Track scan trends, turnaround times, busiest recipients and outstanding collections from a single dashboard.
- Data to prove efficiency and spot bottlenecks before they escalate.
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Virtual Office Management
Manage virtual tenants registered to your building address. Set forwarding rules, track pending mail and give each tenant independent visibility of their own deliveries.
- One building address. Thousands of tenants. All under control.
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Virtual Office Mail
Process incoming mail for virtual tenants with scan, forward or shred workflows. Instant notifications sent automatically and every action logged with a full audit trail.
- Every item actioned. Every virtual tenant informed.
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User Management
Add, import and manage all recipients and admin users from one place. Bulk CSV import for large teams and no per-user fees, ever.
- Set up / import your entire team in minutes, not days.
Industry Solutions
Tailored mailroom management software for every kind of building.
Corporate Offices
Track every parcel from loading bay to desk, with instant staff notifications and a full audit trail.
Apartment Buildings
Secure resident deliveries from concierge to collection with instant alerts, digital signatures, and a clear audit trail.
Co-working Spaces
Built for hot-deskers, multi-tenant buildings and shared workspaces. Assign to member profiles, not desks.
Universities & Colleges
Handle thousands of student and staff parcels across campus. Automated alerts, digital proof, zero lost items.
Banks & Finance
Secure chain of custody for sensitive documents, parcels and registered mail with a tamper-proof audit trail.
Law Firms
Full chain of custody for confidential documents and parcels. Tamper-proof logs and role-based access for sensitive mail.
Hospitals & Healthcare
Full chain of custody from delivery to ward. Track sensitive deliveries, lab specimens, and staff parcels securely.
Shopping Centres
Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.
Business Benefits
Built for operations teams who value speed, accuracy, and a complete audit trail.
Reduce Reception Workload
Automate notifications, collection logging, and proof of handover. Your reception team stops chasing recipients and dealing with parcel queries.
Faster Collections
Recipients get instant alerts with a unique QR code for pickup. No queues, no sign-out books, and no delays at peak times. Collections take seconds, not minutes.
Improve Accountability
Every scan and handover is timestamped against the recipient, with photo, signature, or QR proof. One audit trail covers everything.
Security & Compliance
GDPR-compliant, EU-hosted, and audit-ready. Full chain of custody and tamper-proof logs for every delivery.
GDPR Compliant
Secure Audit Trails
Data Retention Controls
Cloud Hosted, Servers in UK, EU & Asia
Get Started Quickly and Easily
No hardware & no learning curve. Start tracking parcels the same day.
No Special Hardware
Use any iPhone or Android to scan, notify, and log deliveries. No legacy barcode scanners, no parcel lockers, no upfront costs.
Instant Cloud Deployment
Live within 24 hours, no IT install, no servers. EU-hosted, GDPR-compliant, and accessible from any browser, mobile, or site.
Onboarding Included
Dedicated onboarding for every team, plus admin guides and on-demand support. Your staff are confident from day one, not week one.
- Simply import users and go.
Frequently asked questions
Common questions about Traizr’s mailroom management software, deployment, security, and onboarding.
What is Traizr and how does it work?
Traizr is internal mailroom and parcel tracking software for buildings. Staff scan each item on arrival, match it to a recipient, and log where it’s stored. When the parcel is ready, Traizr automatically notifies the recipient and records a signature or photo at pickup, creating a complete proof-of-delivery audit trail from start to finish.
Who is Traizr for?
Traizr is built for universities, student accommodation, corporate offices, co-working spaces, healthcare sites, government buildings, and residential complexes. If your site handles a lot of parcels or your mailroom gets overwhelmed, Traizr streamlines every step of the internal delivery process.
How does Traizr reduce lost, missing or stolen packages?
Every parcel is time-stamped, logged, and assigned on arrival. Recipients get instant alerts, and pickups require QR-code scanning, signatures, or photos. This transparent chain of custody means you always know where a parcel is and who last handled it, drastically cutting lost items and disputes.
Can Traizr handle parcels without barcodes or handwritten labels?
Yes. Staff can manually log items without a barcode or from handwritten labels in seconds. These items then follow the same workflow with alerts, tracking, and proof of collection.
Which devices and platforms does Traizr work on?
Traizr works on iOS and Android phones, tablets, and any desktop browser. Staff use the mobile app to scan and hand over parcels, while managers use the web dashboard for reporting, configuration, and analytics.
Is Traizr secure and GDPR-compliant?
Yes. Traizr uses encrypted data, role-based access, and GDPR-compliant handling of recipient and parcel information. Your internal mail stays secure, auditable, and compliant with EU data standards.
How long does it take to get Traizr up and running?
Most sites go live in an instant. We help set up your locations, users, and workflows and your team can start scanning immediately.
Can Traizr scale across multiple buildings or locations?
Absolutely. Traizr supports multi-site organisations, with separate buildings, user groups, and mailrooms all managed under one account. You can view individual site performance or a group-wide overview.
What reporting and analytics does Traizr provide?
Traizr includes real-time dashboards, detailed activity logs, and exportable reports covering parcel volumes, peak times, staff workload, and uncollected items. Everything you need for audit readiness and operations optimisation.
Ready to Simplify Secure Speed Up Optimise Your Building?
Speak with our team and see how Traizr’s internal mail tracking software can streamline parcel handling, cut costs, and improve accountability across your building or portfolio.