Built for Global teams
Internal Mail Tracking &
Parcel Tracking Software
Scan new deliveries, auto-notify the recipient, collect with a secure QR code or a signature, and keep a complete proof-of-delivery audit trail. The all-in-one platform for busy buildings, mailrooms, campuses, and multi-site organisations.
Multi-tenant
Architecture
Virtual offices
Included
GDPR
Compliant
Multi-site
Dashboard
Multi-tenant
Architecture
Virtual offices
Included
GDPR
Compliant
Multi-site
Dashboard
Trace Every Parcel.
Prove Every Delivery.
Traizr replaces manual mailroom logs, spreadsheets, and guesswork with a single internal parcel tracking system. Every parcel is logged, every handoff is recorded, and every delivery is traceable.
2.5M+
Safe deliveries with Traizr
100k+
Staff hours saved
Up to 96%
Fewer misdeliveries & lost packages
Gerrit Rietveld Academie
Internal mail tracking software trusted by universities, student accommodation providers, corporate offices, healthcare sites, residential buildings and more…
From Scan to Collection
Here’s how Traizr automates every delivery, from courier barcode to recipient pickup, using one mailroom parcel tracking workflow.
1. Scan Parcel
Use the Traizr mailroom app to scan the courier’s native barcode, match a recipient, and capture item details in seconds. No spreadsheets, no manual entry, no second scanning system.
2. Auto-notify Recipient
As soon as an item is logged, Traizr sends an email and in-app alert with a unique QR code, item type, image, and pickup location. Recipients always know what has arrived and where to collect it.
3. Collect Parcel
Scan the QR code or capture a photo/signature to add an auditable entry with a time/date stamp. Every parcel has a clear chain of custody and proof of delivery, ready for internal audits or disputes.
1. Scan Parcel
Use the Traizr mailroom app to scan the courier’s native barcode, match a recipient, and capture item details in seconds. No spreadsheets, no manual entry, no second scanning system.
2. Notify Recipient
As soon as an item is logged, Traizr sends an email and in-app alert with a unique QR code, item type, and pickup location. Recipients always know what has arrived and where to collect it.
3. Pickup or Deliver
Scan the QR code or capture the photo/signature to add an auditable entry with a time/date stamp. Every parcel has a clear chain of custody and proof of delivery, ready for internal audits or disputes.
One System, Total Mailroom Control
Traizr brings all your internal mail and parcel tracking into a single cloud-based system. Cut handling time, boost accountability, and keep every item traceable from arrival to collection.
Fast Mailroom Processing
Cut mail handling time by up to 90% with automated parcel scanning, digital sign-off, and QR-based pickups. Customisable workflows adapt to your processes. Your team scans once and Traizr handles the rest.
Automated Recipient Alerts
Automatically alert recipients via email, sms or app – the moment their package arrives, no manual follow-ups needed.
Secure Parcel Tracking
Every delivery is traceable from mailroom to recipient, with item status, location, and handoff history stored in a secure, GDPR-compliant audit trail. Digital signatures, photo capture, and time-stamped records on every collection.
Auditing & Analytics
View parcel volumes, peak times, uncollected items, and staff workload in real-time dashboards and exportable reports. Prove internal compliance, justify resources, and spot bottlenecks quickly.
Built for Scale
Dedicated onboarding and ongoing support from the Traizr team. Cloud-based with no on-premise infrastructure. The platform scales with your portfolio – add buildings, tenants, and users without a replatform.
Better User Experience
Full-featured, mobile-first design that integrates with your existing systems via APIs. Eliminate lost parcels and pickup confusion while improving satisfaction for tenants, students, staff, and building teams.
Multi-Tenant & Virtual Offices
Built for buildings with multiple tenant companies and virtual office customers. Each tenant manages their own users and dashboard – Traizr never holds your tenants’ employee contact details. Virtual office clients get centralised mail handling with flexible delivery: forwarding, scheduled pickup, or in-person collection.
Built for Scale
Dedicated onboarding and ongoing support from the Traizr team. Cloud-based with no on-premise infrastructure. The platform scales with your portfolio – add buildings, tenants, and users without a replatform.
Multi-Tenant &
Virtual Offices
Built for buildings with multiple tenant companies and virtual office customers. Each tenant manages their own users and dashboard – Traizr never holds your tenants’ employee contact details. Virtual office clients get centralised mail handling with flexible delivery: forwarding, scheduled pickup, or in-person collection.
Fast Mailroom Processing
Cut mail handling time by up to 90% with automated parcel scanning, digital sign-off, and QR-based pickups. Customisable workflows adapt to your processes. Your team scans once and Traizr handles the rest.
Secure Parcel Tracking
Every delivery is traceable from mailroom to recipient, with item status, location, and handoff history stored in a secure, GDPR-compliant audit trail. Digital signatures, photo capture, and time-stamped records on every collection. No more “we don’t know where it went”.
Automated Recipient Alerts
Automatically alert recipients via email, sms or app – the moment their package arrives, no manual follow-ups needed.
Auditing & Analytics
View parcel volumes, peak times, uncollected items, and staff workload in real-time dashboards and exportable reports. Prove internal compliance, justify resources, and spot bottlenecks quickly.
Better User Experience
Full-featured, mobile-first design that integrates with your existing systems via APIs. Eliminate lost parcels and pickup confusion while improving satisfaction for tenants, students, staff, and building teams.
Critical Deliveries, Controlled
Traizr gives you a secure chain of custody for high-risk and high-value deliveries. With mailroom parcel tracking you can trace medications, legal files, IDs, laptops, lab specimens, and other critical items with verified QR pickup, photo or signature proof, and a tamper-proof audit trail.
Audit-Ready
Every handoff digitally recorded, searchable, and exportable.
GDPR-Compliant
Protects data and delivery logs with full EU compliance.
Zero Lost Packages
Eliminate lost or misdelivered items with verified handoffs and live delivery alerts.
Solutions, Precisely Tuned.
Every building is different. Traizr tailors internal mail tracking workflows, notifications, and reporting for your industry, role, and region, so you get fast ROI and the right security standards from day one.
Corporate Offices
Office mailroom software that tracks every parcel from loading bay to desk. Barcode scanning, instant staff notifications, and a full audit trail for busy HQs.
Co-working Spaces
Coworking mailroom software for shared workspaces with hot-deskers, multiple companies, and high parcel volumes. Assign to member profiles, not desks.
Universities & Colleges
University mailroom software that handles thousands of student and staff parcels across campus. Automated notifications, digital proof of collection, zero lost deliveries.
Hospitals & Healthcare
Hospital parcel tracking software with full chain of custody from dock to ward. Track sensitive medical deliveries, lab specimens, and staff parcels with a complete audit trail.
Care Homes
Care home parcel management for residential care facilities. Track resident parcels, notify staff on arrival, and keep a full digital record of every delivery and collection.
Banks & Finance
Bank mailroom software for branches and financial services offices. Secure chain of custody for sensitive documents, parcels, and registered mail with a tamper-proof audit trail.
Shopping Centres
Shopping centre parcel management for multi-tenant retail environments. Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.
Law Firms
Law firm mailroom software with full chain of custody for confidential documents and parcels. Digital proof of delivery, tamper-proof logs, and role-based access for sensitive legal mail.
Corporate Offices
Office mailroom software that tracks every parcel from loading bay to desk. Barcode scanning, instant staff notifications, and a full audit trail for busy HQs.
Co-working Spaces
Coworking mailroom software for shared workspaces with hot-deskers, multiple companies, and high parcel volumes. Assign to member profiles, not desks.
Universities & Colleges
University mailroom software that handles thousands of student and staff parcels across campus. Automated notifications, digital proof of collection, zero lost deliveries.
Hospitals & Healthcare
Hospital parcel tracking software with full chain of custody from dock to ward. Track sensitive medical deliveries, lab specimens, and staff parcels with a complete audit trail.
Student Accommodation
Student accommodation parcel management built for halls and residences. Instant SMS and email alerts when parcels arrive. Digital proof of collection for every pickup.
Apartments & Residential
Apartment package management software that secures residents’ deliveries from concierge to collection. Instant alerts, digital signatures, and no more lost parcels in the lobby.
Government Buildings
Government mailroom management software for secure parcel tracking in civic buildings. GDPR-compliant audit trails, role-based access, and digital proof of delivery for sensitive correspondence.
PO Boxes & Postal
PO box management software that turns high-volume mail and parcels into a traceable, searchable workflow. Barcode scanning, automated notifications, and collection records for every item.
Care Homes
Care home parcel management for residential care facilities. Track resident parcels, notify staff on arrival, and keep a full digital record of every delivery and collection.
Banks & Finance
Bank mailroom software for branches and financial services offices. Secure chain of custody for sensitive documents, parcels, and registered mail with a tamper-proof audit trail.
Shopping Centres
Shopping centre parcel management for multi-tenant retail environments. Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.
Law Firms
Law firm mailroom software with full chain of custody for confidential documents and parcels. Digital proof of delivery, tamper-proof logs, and role-based access for sensitive legal mail.
Your Mailroom,
In Your Pocket
Track, log, and hand over every parcel straight from your smartphone. The Traizr mobile app gives your team the full power of our internal mail tracking software anywhere in the building.
Instant Item Logging
Use your phone’s camera to scan native barcodes and QR labels and log items in seconds.
Notified Recipients
Trigger app & email notifications automatically, so people can track their packages through the app.
Pickup with Proof
Capture signatures + photos at collection to close the loop with a clear, time-stamped audit trail.
Easy to use
Designed for busy front desks and mailrooms… minimal taps, big buttons, and workflows your team can learn in minutes.
Frequently asked questions
What is Traizr and how does it work?
Traizr is internal mailroom and parcel tracking software for buildings. Staff scan each item on arrival, match it to a recipient, and log where it’s stored. When the parcel is ready, Traizr automatically notifies the recipient and records a signature or photo at pickup, creating a complete proof-of-delivery audit trail from start to finish.
Who is Traizr for?
Traizr is built for universities, student accommodation, corporate offices, co-working spaces, healthcare sites, government buildings, and residential complexes. If your site handles a lot of parcels or your mailroom gets overwhelmed, Traizr streamlines every step of the internal delivery process.
How does Traizr reduce lost, missing or stolen packages?
Every parcel is time-stamped, logged, and assigned on arrival. Recipients get instant alerts, and pickups require QR-code scanning, signatures, or photos. This transparent chain of custody means you always know where a parcel is and who last handled it, drastically cutting lost items and disputes.
Can Traizr handle parcels without barcodes or handwritten labels?
Yes. Staff can manually log items without a barcode or from handwritten labels in seconds. These items then follow the same workflow with alerts, tracking, and proof of collection.
Which devices and platforms does Traizr work on?
Traizr works on iOS and Android phones, tablets, and any desktop browser. Staff use the mobile app to scan and hand over parcels, while managers use the web dashboard for reporting, configuration, and analytics.
Is Traizr secure and GDPR-compliant?
Yes. Traizr uses encrypted data, role-based access, and GDPR-compliant handling of recipient and parcel information. Your internal mail stays secure, auditable, and compliant with EU data standards.
How long does it take to get Traizr up and running?
Most sites go live in an Instant. We help set up your locations, users, and workflows and your team can start scanning immediately.
Can Traizr scale across multiple buildings or locations?
Absolutely. Traizr supports multi-site organisations, with separate buildings, user groups, and mailrooms all managed under one account. You can view individual site performance or a group-wide overview.
What reporting and analytics does Traizr provide?
Traizr includes real-time dashboards, detailed activity logs, and exportable reports covering parcel volumes, peak times, staff workload, and uncollected items. Everything you need for audit readiness and operations optimisation.
Ready to Simplify Secure Speed Up Optimise Your Mailroom?
Speak with our team and see how Traizr’s internal mail tracking software can streamline parcel handling, cut costs, and improve accountability across your building or portfolio.