Did You Know?
Parcels are only insured to the mailroom or reception, not to the final recipient. Without internal tracking, you’re unprotected.
That means if a package goes missing somewhere between reception and the intended recipient, the burden falls on your organisation. And without a proper internal mail tracking system, you’re operating blindly.
This is the exact gap Traizr was built to solve.
Why Traditional Mailrooms Fall Short
Mailrooms, universities, offices, and residential buildings handle thousands of parcels every year. The handoff from courier to internal staff is where losses commonly occur:
- Parcels left at reception with no digital log
- Items handed to the wrong person
- No proof of who collected the item
- No visibility of where mail sits inside the building
- No reliable record of collection
When something goes missing, you’re left chasing paper logs, scrolling through emails, and relying on guesswork.
It’s inefficient, stressful, and costly.
Traizr Picks Up Where Couriers Stop
Traizr is a digital mailroom and internal mail tracking system that follows every item from arrival to final recipient.
Instead of parcels disappearing into a postroom “black hole”, Traizr creates a transparent chain of custody using:
- secure scanning
- automatic recipient notifications
- QR-code proof of identity
- cloud-based auditing
- real-time parcel visibility
It fits into your existing workflow — only faster, safer, and automated.
How Traizr Internal Mail Tracking Works (3 Steps)
1. Scan Mail Items In
Logging a parcel takes seconds.
Traizr lets you:
- Use OCR to automatically read names and addresses
- Scan native courier barcodes for instant tracking
- Auto-populate courier information
- Assign a secure tracking code to each item
This eliminates manual entry errors and speeds up mailroom processing.
2. Notify the Intended Recipient
Once scanned, Traizr immediately alerts the recipient.
They receive:
- A secure QR code
- Item details
- Collection or internal delivery status
- Notification via email or the Traizr mobile app
The QR code acts as proof of identity, ensuring parcels are only collected by the correct person.
3. Scan Out for Delivery or Collection
When the recipient arrives:
- Scan their QR code from their phone
- Or scan the parcel’s barcode/Traizr label
To complete the handover, you can capture:
- A digital signature
- Notes
- A photo of delivery location
All of this is logged automatically, creating a complete proof of delivery trail.
Why Internal Proof of Delivery Matters
Couriers only insure parcels to reception.
Beyond that point, liability is yours.
Traizr protects your organisation through:
- Full chain-of-custody tracking
- GDPR-compliant data handling
- Tamper-proof auditing
- Real-time parcel visibility
- Internal proof of delivery
- Cloud-based reporting
This dramatically reduces lost parcels, disputes, and wasted staff hours.
Who Benefits Most From Traizr?
Traizr is ideal for:
- Universities and student accommodation
- Corporate offices
- Government buildings
- High-volume mailrooms
- Co-working and multi-tenant spaces
- Residential buildings
Any organisation with internal mail traffic gains efficiency and accountability.
What Customers Say
Large organisations processing hundreds of parcels per week describe Traizr as “revolutionary” for their mailrooms — boosting accuracy, speed, and reliability.
