Mailroom Software Built Around Your Building

Every building type handles deliveries differently. Traizr is built to handle yours, with OCR barcode scanning, automatic notifications, and a complete audit trail included as standard.

Cloud Based

GDPR Compliant

iOS & Android

As easy as 1, 2, 3

Scan parcel

Staff scan the courier's barcode and match it to a recipient in seconds.

Notify recipient

Traizr sends an email and app alert with a unique QR code.

Collect parcel

Scan the QR code or capture a signature. Every handoff is logged.

Mailroom Software for Every Building Type

Whether you manage a single reception desk or a multi-site portfolio, Traizr adapts to your building type. Barcode scanning, instant notifications, digital proof of delivery, and a full audit trail in every plan.

Corporate Offices

Track every parcel from loading bay to desk, with instant staff notifications and a full audit trail.

Apartment Buildings

Secure resident deliveries from concierge to collection with instant alerts, digital signatures, and a clear audit trail.

Co-working Spaces

Built for hot-deskers, multi-tenant buildings and shared workspaces. Assign to member profiles, not desks.

Universities & Colleges

Handle thousands of student and staff parcels across campus. Automated alerts, digital proof, zero lost items.

Banks & Finance

Secure chain of custody for sensitive documents, parcels and registered mail with a tamper-proof audit trail.

Law Firms

Full chain of custody for confidential documents and parcels. Tamper-proof logs and role-based access for sensitive mail.

Hospitals & Healthcare

Full chain of custody from delivery to ward. Track sensitive deliveries, lab specimens, and staff parcels securely.

Shopping Centres

Track deliveries across stores, notify retailers instantly, and keep a clear record of every collection.

Student Accommodation

Automated parcel alerts for halls and residences. Digital proof of collection for every pickup.

Government Buildings

GDPR-compliant audit trails and role-based access for secure parcel tracking in civic environments.

PO Boxes & Postal

High-volume mail and parcel management with searchable records, automated notifications, and collection logs.

Care Homes

Track resident parcels, notify staff on arrival, and keep a full digital record of every delivery and collection.

Frequently asked questions

Everything you need to know before getting in touch.

What is mailroom management software?

Mailroom management software replaces paper logbooks and manual processes with a digital system for tracking every item that arrives in or leaves a building. Staff scan each delivery on arrival, the system notifies recipients automatically, and every handover is recorded with a timestamp, signature, or photo. The result is a complete, searchable audit trail from arrival to collection, with no lost items, no disputes, and no manual admin.

How does parcel tracking software work in a building with a reception desk?

When a parcel arrives, a staff member scans the courier barcode using the Traizr app on any smartphone. The system identifies the recipient, logs the item, and sends an automatic notification by email or SMS with a unique QR code and pickup location. When the recipient collects, they scan the QR code or sign on-screen, creating a timestamped proof of handover stored automatically. The whole process takes under a minute.

Do we need to buy hardware or install special barcode scanners?

No. Traizr runs on any iOS or Android smartphone or tablet, and the phone camera acts as the barcode scanner from day one. The admin system works in any standard web browser with nothing to install. If your team already has phones and a computer, you have everything you need to get started.

Can Traizr manage parcels across multiple sites from one dashboard?

Yes. Traizr is built for multi-site operations. Multiple buildings, mailrooms, and locations are all managed from a single admin dashboard, with separate configurations, user groups, and reporting for each site. Managers can view individual site activity or a group-wide overview from the same login.

What is digital proof of delivery and why does it matter?

Digital proof of delivery is a timestamped record confirming exactly who received an item, when, and where, captured through a QR code scan, signature, or photo at the point of collection. For regulated industries like healthcare, legal, government, and finance, this audit trail is often a compliance requirement. It also eliminates disputes: if a recipient claims a parcel was never delivered, the record proves otherwise.

How is Traizr different from a parcel locker?

Parcel lockers are physical hardware that require installation, take up space, only fit certain parcel sizes, and come with significant upfront cost. Traizr is software that works with your existing reception desk and staff. It handles any size delivery, tracks internal mail and outgoing items, generates a complete audit trail, and can be live within days. No hardware, no installation, no size restrictions.

Which building types does Traizr support?

Traizr is used in corporate offices, co-working spaces, universities, hospitals, student accommodation, apartment buildings, government offices, PO box facilities, care homes, banks, shopping centres, and law firms. It is also used by virtual office operators managing large volumes of mail across multiple addresses. If your site receives deliveries and needs a clear record of what arrived and who collected it, Traizr is built for it.

Is Traizr GDPR compliant?

Yes. Traizr is fully GDPR compliant. Data is hosted on your choice of EU, UK, or Asia-based infrastructure, with role-based access controls, encrypted data storage, and configurable retention policies. You retain full control over your records at all times, including the ability to export or delete them.

How quickly can we go live with mailroom management software?

Most buildings are up and running within a few days. There is no integration project, data migration, or lengthy training programme required. Your team downloads the app, your admin imports the recipient list, and you start scanning. Dedicated onboarding is included with every deployment.

Ready to Simplify Secure Speed Up Optimise Your Mailroom?

Speak with our team and see how Traizr can streamline parcel handling for your building.