Law Firm Mailroom Software Built for Legal Offices
Traizr logs every document and parcel the moment it arrives, routes it to the right fee earner, and records a full chain of custody for every handover.
Gerrit Rietveld Academie
Internal mail tracking software trusted by universities, student accommodation providers, corporate offices, healthcare sites, residential buildings and more…
How Traizr Works
From courier barcode to recipient pickup in four steps. No spreadsheets, no manual follow-ups, no missing parcels.
Scan it in
Log every delivery with the Traizr app. Scan the courier barcode, match a recipient, done in seconds.
Notify
Recipient gets an instant email alert with item details, pickup location, and a unique QR code. No manual messages.
Collect
QR code presented at reception. Item released. Handover is logged digitally with time, date, and recipient confirmation.
Audit Trail
Full record of every parcel: who collected it, when, and where. Searchable, exportable, GDPR compliant.
Why Law Firms Choose Traizr
Protect client confidentiality and hit every deadline with a clear trail on every item.
Get time-critical mail to fee earners fast
Scan each letter or parcel on a smartphone and assign it to the right solicitor, team, or matter. Recipients are notified by email so court deadlines and client correspondence never sit in the post room.
Report on every item for audit and insurance
Built for every solicitor, paralegal, and secretary
Track outbound post and internal handovers
Designed for the demands of a legal office
Smartphone item scanning
Mailroom staff scan every letter and parcel on the Traizr app using a standard smartphone.
Full chain of custody
Signature, photo, and timestamp captured on every collection and internal handover.
Fee earner and team routing
Assign every item to a solicitor, team, or matter reference in seconds.
Multi-site dashboard
Manage every regional office from a single login with per-office reporting.
Audit-ready reporting
Export full item histories for compliance reviews, insurance claims, and internal audits.
GDPR Compliant. Traizr is fully GDPR compliant. All recipient data is stored securely in the EU, access-controlled, and automatically purged on schedule. Only authorised staff can view or export delivery records.
Frequently asked questions
How does Traizr work for law firms?
Mailroom staff scan each incoming item on a smartphone using the Traizr app. The system matches it to the right fee earner, team, or matter and sends an email notification with collection details. Every handover is signed for digitally, leaving a full audit trail against the item.
We handle confidential client documents. Is Traizr secure enough for a law firm?
Yes. Every item carries a full chain of custody, with signature, photo, and timestamp at each handover. Only authorised staff can access recipient records, and data is stored securely within the EEA and the UK to meet professional confidentiality obligations.
How do we prove a document reached the right solicitor in time?
Every scan, transfer, and collection is logged against the item with a timestamp and digital signature. If a deadline or delivery is queried, the full history can be pulled in seconds. This supports court bundle handling, insurance cover, and internal compliance.
Can Traizr cover a firm with multiple offices?
Yes. Traizr supports unlimited sites from one account, with separate dashboards per office and a firm-wide view for operations and compliance. Staff only see items at their own office, while central teams see the full picture.
We have a lot of staff turnover and rotating trainees. Is Traizr easy to learn?
Yes. The scanning workflow is a few taps on a smartphone and most staff are confident after one short walkthrough. New trainees, paralegals, and mailroom cover can be onboarded in minutes.
How much does Traizr cost?
Traizr starts at 49.99 per month with unlimited recipients and unlimited deliveries. No per-scan fees. Enterprise plans are available for larger organisations that need custom integrations, branding, or an SLA.
Ready to Simplify Secure Speed Up Optimise Your Mailroom?
Speak with our team and see how Traizr can streamline parcel handling for your building.